IEEE Signal Processing Society

1999 International Workshop on Multimedia Signal Processing September 13 - 15, 1999 Copenhagen, Denmark

Guidelines for Electronic Manuscripts

The CD-ROM of MMSP99 will be produced by IEEE Publishing. The manuscripts will be in html format. For maximum compatibility with browsers, please make sure that the content conforms to the HTML 3.2 specifications.

• It is recommended that you put all the parts of your paper in a single document, except for non-text multimedia files that are accessed through hyperlinks. This allows the readers to print the entire paper easily. It is important that the filename for the main body of your paper be "index.htm" since it is the way the Table of Contents will reference it.

  For this reason and for compatibility reasons, we strongly discourage the use of frames.

• The following header should appear at the top left corner of each paper in default font:

  IEEE Signal Processing Society 1999 Workshop on Multimedia Signal Processing
  September 13-15, 1999, Copenhagen, Denmark
  Electronic Proceedings
  © 1999 IEEE

• The section flow of the paper should be: title and author, abstract, table of contents, main body (section 1, section 2, ... ), end notes (optional), acknowledgment (optional), bibliography.

  Note that the table of contents is unique to the electronic manuscript. Each line in the link could be linked to the appropriate section in the electronic document. A link should also be provided at the end of each section back to the table of contents.

• The title should be generated using the <h1> tag. The section headings should be generated using the <h2> tag. The subsection headings should be generated using <h3> tag. The text in each section should be in the default font.
  
  
• All major sections (including abstract, bibliography, acknowledgment) should be separated by a horizontal line, using the <hr> tag.
  
  
• Make sure that internal links to parts of your paper are relative to the current directory of your file. This is essential for making your document portable to the CD-ROM. External links to other documents on the WWW should include the complete URL address. Please check that all your hyperlinks work.
  The publisher will charge you extra if the hyperlinks in the submitted document do not work .
  
  
• The total file size of your paper should be no more than 4 Mbytes.

The following documents may be helpful in your preparation of the html electronic manuscript.

• A sample html manuscript for MMSP99.
• A Beginner's Guide to HTML.
• HTML 3.2 Reference Specification.
• Learning HTML 3.2 by Examples.
• Other relevant information on HTML.

If you prepare your paper using a word processor (e.g. Word) or a typesetting language (e.g. LaTeX), there is a list of converters from various formats to html.

Acceptable Multimedia Formats

The following non-text multimedia formats may be used in the html manuscripts:

• Images --- JPEG, GIF
• Audio format --- WAV, AIFF
• Video --- Quicktime, MPEG, AVI

Packaging and Delivering the Electronic Manuscript

The electronic manuscript will typically consist of a number of files in html and multimedia formats. All the filenames should adhere to the 8.3 convention, i.e., filenames should be no more than 8 characters long, and the suffix should be no more than 3 characters.

Submitting your material is quicker and easier if all of the files are collected into a single archive using one of the following formats:

• Pkzip (.zip)
• Tar (.tar)
• StuffIt (.sit)
• GNU Zip (.gz)
• GNU Zip Tar (.tgz)
• Compress (.z)
• Compress Tar (.taz)
• LHA (.LZH)
• ARJ (.arj)

The name of your file should be your Paper ID followed by the appropriate extension for your archiving method. For example, if your Paper ID is 41, and you choose to Pkzip your submission, you would submit your file as 41.zip.

When transferring files to the FTP site, if you have a choice between ASCII and binary modes, use binary. Although ASCII mode works well most of the time, binary mode incurs fewer problems.

1. A computer with Internet access and an Internet browser. Netscape is available free at www.netscape.com. Internet Explorer is available free at www.microsoft.com.
2. FTP software. There are many FTP software programs available for the PC and MAC free at www.shareware.com. Just search on "FTP". Netscape or MS Internet Explorer can also be used. (MS Internet Explorer requires an ftp plug-in provided on the Microsoft website.)

1. Launch your Internet browser and go to the IEEE Publisher MMSP99 website (http://submit.seps.com). Once there, you create a secure directory for your submission and receive a User ID.
2. Launch your FTP software and upload your file(s) to your secure directory. This site will confirm receipt of your submission by email.

1. Create the secure directory via the IEEE Publisher MMSP99 website:
   a)  Launch your Internet Browser.
   b)  In the Address/Location field, type http://submit.seps.com.
   c)  Enter the MMSP99 project number: 350196.
   d)  Click on the Submit button.
   e)  The screen will refresh and you enter:

   Your First Name
   Your Last Name (your last name is used to create a unique User ID; therefore, the only legitimate characters the system will accept are A-Z, 0-9, (, ), and _)
   Telephone Number
   Your Email Address
   A password of your choice
   

   f)  Click on the Submit button.
   g)  If there are no problems with what you entered in the fields above, the system will confirm that you have successfully created a secure FTP directory.
   h)  Print this screen (Secure Directory Created) for reference; you will also receive an email containing the same information.

   Note: If you have created a directory before on this system, your personal information, including your password, will be shown on the screen. If you make any changes, this will update all of your directories.

2. Upload your paper and abstract to your secure FTP directory:
   a)  Launch your FTP software application.
   b)  In the Address field (this is sometimes called Location or Site), type "submit.seps.com" or "ftp://submit.seps.com" if using Netscape or MS Internet Explorer.
   c)  In the User ID field type the User ID assigned to you; it was displayed on the "Secure Directory Created" screen and again in the confirming email.
   d)  In the Password field type the Password you chose when you created your secure FTP directory. (Passwords are case sensitive.)
   e)  Connect to the site.
   f)  You will see a list of directories. Open the directory for MMSP99 named: 350196.
   g)  You should see a directory with the same name as your User ID. Open that directory.
   h)  Upload your file(s) into that directory. The full paper should have the filename code (Paper ID) given to you in your acceptance letter. To see your files, you may have to refresh the window displaying the contents of your directory. When FTP Services detects your file (after you have uploaded it) it will move the file to inside a firewall. So, you may not see your file if you refresh the directory view a few minutes later. Do not resubmit your file; it has already been accepted.
   
   
3. When your file is detected by FTP Services, you will receive an email message at the address you provided when you created your directory. It will confirm that your submission was received.

Q. How will I know if my paper was received?
A. You will receive a confirmation email when your paper is detected.

Q. I uploaded my paper to the IEEE Publisher MMSP99 FTP site, but when I went back later to see if it was there, it was gone. What happened to it?
A. Once your submission is detected on our site, we move it inside our firewall to a location where our Production Team can access it.

Q. What if I need to send a new version?
A. Use the same FTP location, User ID, and Password you used before and upload the new version of your paper. There is no need to create a new directory.

Q. I have uploaded two different versions of my paper. How do you know which one to use?
A. Each version of your submission is automatically numbered so that we know which one is the most current.

Q. My system keeps timing out when I try to upload my file. What should I do?
A. You can try two things. If your file is large, you may want to compress it before uploading it. (zip, sit, tar, etc.) If you have already done this, you should wait a little while and then try to upload your file again. Sometimes your specific Internet route may experience heavy Internet traffic, slowing down your connection and resulting in time-outs and/or painfully slow transmissions.

Q. If I have questions about the FTP submission of my paper, whom can I email or call?
A. email: support( a )seps.com
phone: (800) 447-9100 or (831) 657-2420

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